We, The undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves as TUOLUMNE CARES (TCARES) and enact this constitution as our governing law. It will be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the community.
Membership will be by application and upon such terms as the club will provide in its By-Laws.
Sec. 1. – The officers of this club will be: President, Vice President, Secretary and Treasurer.
Sec 2. – Each Officer of this club will be elected for a term of two (2) years by ballot of eligible club members.
. The President and Secretary will be elected in an odd year to serve the following even / odd year term,
. The Vice President and Treasurer will be elected an even year to serve tke following odd / even year term.
Sec. 3. – The duties of the officers of the club will be as defined in the By-Laws of the club.
Sec. 4. – Vacancies occurring between elections may be filled by a Board of Directors Appointee.
Sec. 5. – Officers may be removed by a three-forth ( three/4 ) vote of the membership.
Sec. 1 – A club Director will be elected for a term of two (2) years.
Two Directors known as Directors “A” and “B” will be elected an even year to serve tke following odd / even year term.
One Director known as Director “C” will be elected in an odd year to serve the following even / odd year term,
These Directors will be elected by a ballot of eligible voters.
Sec. 2. – The Number of club directors will be defined in the By-Laws of the club.
Sec. 3. – The duties of a club director will be as defined in the By-Laws of the club.
The By-Laws will provide for regular and special meetings.
Dues or Assessments will be as defined in the By-Laws of the Club.
Sec. 1. – Proposals for amendments to the constitution will be submitted in writing at a regular meeting of the Board of Directors and upon approval of the Board of Directors, will be discussed at the next regular club business meeting.
Sec. 2. – Action to amend the Constitution will be by ballot.
A ballot will be sent to every eligible member. This ballot may be delivered personally, deposited in the mail, or conveyed by other means of written or electronic communication. This ballot will provide an opportunity for the member to give approval or disapproval of each proposal being set forth in the ballot.
Sec. l. – For any item requiring a vote of the general membership the provisions of ARTICLE V and ARTICLE VI shall apply.
Sec. 2.- A majority of votes returned will be deemed sufficient to constitute acceptance of any balloted issue.
The Corporation will have seven ( 7 ) Directors, consisting of : The four (4) executive Officers and three (3) Directors at large. Elected from the membership, these seven (7) board members will be known as the Board of Directors. The number may be changed by amendment of this By-Law or by repeal of this By-Law and adoption of a new By-Law.
Directors will serve without compensation.
Sec. 1. The Board of Directors is utilmately responsible for the club operation and will cause to happen any action required of a California corporation by state or federal law.
Sec. 2. The Board of Directors will make written club policy.
Sec. 3. A quorum of four ( 4 ) Directors is required to conduct business.
Elections will be held in November.
Balloting will end on November 30.
Elected Board Members will be announced in December.
Annual Membership will run from July 1 to June 30.
Sec. 1 – Full membership:
Open to the holder of an Amateur radio license granted under part 97 of the rules and regulations of the Federal Communications Commission.
Full membership includes all club privileges as well as the right to hold a club office and to vote for club officers. Applications for membership will be accompanied by dues and presented to the treasurer at a regular meeting or by mail to the club address.
Sec 2 – Associate Membership:
Open to those actively engaged in a class leading to an Amateur Radio license and all interested persons.
Associate Membership includes all club privileges except for the right to hold office and voting privileges.
Sec. 3 – New Amateurs:
Any Individual obtaining a NEW amateur Radio license as a result of testing at a TCARES-SPONSORED VE test session will be granted free membership in TCARES until the start of the next membership period.
NOTE: This provision DOES NOT pertain to Upgrades or Vanity Calls.
The President will preside at all meetings of this club and conduct them according to the rules adopted. The President will enforce due observance of the constitution and By-Laws; decide all questions of order; sign all official documents adopted by the club and perform all other duties pertaining to the office of the President.The president will act as a “tie breaker” in the event of a tied vote of the boared members.
The Vice President will assume all the duties of the President in his or her absence. The Vice President will organize club activities, plan and recommend contests for operating benefits and advance club interest and activity as approved by the club. The vice-president will maintain close liaison with the section Emergency Coordinator to further club participation in Amateur Radio Public Service.
The Secretary will keep a record of the proceedings of all meetings, keep a roll of members, submit membership applications, carry on all correspondence, read communications at each business meeting. The Secretary will note all amendments, changes and additions on the Constitution and By-Laws and permit those documents to be consulted by members upon request,
The treasurer will receive and receipt for all monies paid to the club; keep an accurate account of all monies received and expended; pay no bills in excess of One Hundred Dollars ( $100.00) without authorization by a majority of the Board of Directors. At the end of each quarter the treasurer will submit an itemized statement of disbursements and receipts to the Board of Directors.
All Officers and members of the Board of Directors will turn over all items belonging to the club to their respective successors.
Regular meetings will be held each month at a place and time as determined by the Board of Directors.
Notification of all meetings may be delivered personally, deposited in the mail, or conveyed by other means of written or electronic communication.
Special meetings may be called by the President upon written request of five (5) club members.
Notice of such meetings will be given to the Board of Directors at least seventy-two ( 72) hours prior to any such meeting and will provide information concerning the business to be transacted
It will be the responsibility of the Board of Directors to call any special meeting of the general membership, and Notice of such meetings will be given to the general membership at least seventy-two (72) hours prior to any such meeting and will provide information concerning the business to be transacted.
The club by a majority vote of the Board of Directors may levy on the general membership such dues or assessments as will be deemed necessary for the business of the organization. Nonpayment of such dues or assessments will be cause for expulsion from the club within the discretion of the Board of Directors.
Proposals for amendments to the By-Laws will be submitted in writing at a regular meeting of the Board of Directors and upon approval or disapproval of the Board of Directors, will be discussed at the next regular club business meeting.
Upon written request of ten (10) club members. Any decision made by the Board of Directors may be taken to a vote of the general membership and balloted as set forth in ARTICLE V and ARTICLE VI of the club Constitution.